Estates and Facilities Administrator

Job Details

Job Title: Estates and Facilities Administrator

Job Description:

Estates and Facilities Administrator

Salary: £17,142 – £18,473 pro rata per annum

Contract Type: Permanent

Hours: 18.5 hours per week

Location: Ellesmere Port, CH65 7BF

 We are seeking an Estates and Facilities Administrator to join our team at our Ellesmere Port Campus.  This is an excellent opportunity for an innovative and inspiring administrator to support in the provision of a quality support service for learners, visitors, customers, and staff.

This role will be responsible for the coordination of planned and reactive maintenance activities and the organisation of small-scale projects.

 Key Responsibilities:

  • Maintain the College’s pre -planned maintenance (PPM) records;
  • Ensure all maintenance contracts are revised and reviewed on an annual basis to ensure compliance of statutory and mandatory requirements;
  • Procure requested items and materials using relevant frameworks in a timely manner;
  • Attend appropriate meetings and record details and actions;
  • Provide appropriate communication in the event of emergency evacuation of the College buildings, as laid down in the College’s Health and Safety Policy;
  • Provide a welcoming and professional first impression environment for colleagues and other stake holders. Undertake such other clerical and administrative duties as required by the department;
  • Manage online database and information systems in Microsoft Office packages and the Colleges own safety software;
  • Maintain office stock and arrange ordering of new supplies;
  • Maintain all first aid and PPE requirements;
  • Support all internal communications; and
  • Promote the welfare of children and young people.

Key Person Specification Requirements:

  • GCSE Grade C (4/5) or above in English and Maths (or equivalent);
  • Understanding of equality, diversity and inclusion in work and the learning environment;
  • Good organisational skills; and
  • Appropriate level of digital literacy.

Please see attached Job Description and person Specification for full details.


  • Competitive salary;
  • Pension Scheme;
  • 35 days holiday (plus bank holidays) pro rata;
  • College ‘Count Me In’ social platform;
  • Onsite Fitness and Childcare Facilities;
  • Onsite Costa, Café, Shop, Restaurants, Hair and Beauty Salon; and
  • Free onsite parking.

How to apply:

Please complete our application form and return it to by 10 September 2021.

The selection process will take place on Thursday 16 September 2021.

Cheshire College – South & West is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants will be required to provide a DBS Disclosure.

 If you wish to discuss any aspects of the role prior to making an application, then please email where arrangements will be made for a discussion with the relevant department. 

 About Us

Cheshire College – South & West is the largest provider of post-16 education in the region, offering exciting opportunities to over 11,000 learners and 1,000 Apprentices, who all have access to world-class facilities as a result of a £120m investment in the latest technology and real working environments, at modern Campuses in Crewe, Ellesmere Port and Chester.

Cheshire College is a dynamic, high quality and financially robust College, which provides learners with the skills, experience and qualifications that will prepare them for their future career or higher-level study, encouraging them to become confident individuals who will make valuable contributions to businesses and the local economy.

 Ellesmere Port Campus

As well as our modern classrooms, we have industry-standard facilities which include impressive tennis courts, fitness gym, 150-seat theatre and engineering and construction workshops. Our Academy West restaurant and training kitchens are fully-fitted with equipment that is used in the industry. Travel and Tourism learners benefit from doing airline safety briefings and serving in a real section of aircraft fuselage. Engineering learners use industry-standard machinery to perform various engineering operations such as welding, fabrication, repair and maintenance. Our bespoke hair, beauty and barbering salons create an authentic environment where learners gain skills in the various elements of the industry. Our Ellesmere Port Campus is a great place to be and to meet new friends.

In November 2019 Ofsted rated the College “Good”. Ofsted praised the College for its “highly-effective” education programmes, which meet the specific needs and aspirations of learners.

Cheshire College are the only Further Education provider in Cheshire to have been selected by the Government to offer T Levels in Construction, Digital, Science and Health, Education and Childcare, from September 2021. The brand-new two-year qualifications have been designed with leading businesses and provide learners with numerous opportunities to find out what a real career is like.

Cheshire College is a key driver in the regeneration of the region, working closely with over 500 partners and within communities, to empower individuals and nurture talent, taking the time to listen, help and care, whilst always acting with honesty, integrity and trust.

Cheshire College is on a mission to develop digital across the community with their new five-year project, ‘The Digital Hub’, which is part of a £5m investment made by Cheshire and Warrington LEP. The Digital Hub aims to deliver skills and career pathways in additive manufacturing and Virtual and Augmented Reality, as well as improve Advanced Manufacturing Skills to expand digital infrastructures in existing workforces and facilitate access to technology within community organisations.



Location: Ellesmere Port

Salary: £17,142 - £18,473

Closing Date: 10/09/2021 9:00 am

Information Pack: Download

Application Form: Download